Switching to Google Workspace from Microsoft OneNote

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Now that you have Google Workspace, here are a few tips. They'll aid you lot begin replacing Microsoft OneNote for your note-taking needs.

Get Google Workspace apps on your mobile devices.

Note: Some Microsoft features do not directly represent in Google Workspace and are non covered in this guide.

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Comparing at a glance

Expand all  |  Collapse all

Note: Comparisons are based on Microsoft Office versions 2010, 2013, and 2016.

In OneNote... In Google Workspace...*
Create a annotation or list

Create notes or lists in Tasks or Docs

Create cursory notes or lists in Tasks

Open Gmail, Calendar, Drive, Docs, Sheets, or Slides and on the correct, click TasksTasks .

  1. At the top of the Tasks window, click the Downward arrow Drop down arrow and then Create new list.
  2. Name the list and click Washed.

Create detailed notes or lists in Docs

Cull an option:

  • In Docs, click Create"".
  • In Drive, clickNew and then side by side toGoogle Docs, signal to the Correct arrow""and click Blank document orFrom a template.
Organize or group notes in a notebook

Organize or grouping notes in a shared drive

Step 1: Create a shared drive

  1. Open Google Drive.
  2. On the left, click Shared drives.
  3. At the pinnacle, click New"".
  4. Enter a proper name and click Create.

For details, see Set up a shared bulldoze.

Stride 2: Add folders to a shared drive

  1. On the left, click a shared drive or existing folder.
  2. Click New"" and then Binder.
  3. Enter a folder name and click Create.

Step three: Add together notes to a folder in a shared bulldoze

Requires at least Contributor access

Any files y'all add are endemic past the team. If you leave the shared bulldoze, your files remain.

  1. On the left, click a shared drive.
  2. Drag an existing file (that you own*) from your computer or from My Bulldoze into a shared bulldoze. Or, at the pinnacle of Bulldoze, click New""and choose an option:
    • To create a file, select the file type you desire to create, such as Google Docs.
    • To upload a file, click File upload. Navigate to the file and open it.
  3. Double-click a file to open and edit it.

*If you don't own the file but accept Editor access in Drive, you can move information technology to a shared drive if your administrator has allowed this option.

Note: To store and access files on your desktop, utilize Google Drive for desktop. For details, see What tin can you do with Drive for desktop.

Share and interact on a notebook stored in OneDrive

Share and collaborate on notes in Docs

Share notes in Docs

  1. Select the file you want to share.
  2. Click Share or Share "".
  3. Nether Share with people and groups, enter the e-mail accost you want to share with.

    Note: If visitor sharing is on for your organization, you can invite someone who doesn't take a Google Business relationship to collaborate on your Google Bulldoze files and folders. Come across Share documents with visitors.

  4. To modify what people can do to your file, on the right, click the Downwardly pointer "" and then Viewer, Commenter, or Editor.
  5. Cull to notify people:
    • If you want to notify people that you shared a file with them, check the Notify people box. If you notify people, each electronic mail address yous enter will exist included in the email.
    • If you don't want to notify people, uncheck the Notify people box.
  6. Click Share or Ship.

Add together comments and assign action items in Docs

  1. In Docs, Sheets, or Slides, select the text you lot'd like to annotate on.
  2. Click Add comment "".
  3. Enter your annotate in the box.
  4. (Optional) To straight your task or comment to a specific person, enter a plus sign (+) followed past their email address. You lot can add together equally many people equally you want. Each person will get an electronic mail with your comment and a link to the file.
  5. (Optional) To assign the comment to a specific person, check the Assign to box.
  6. Click Comment or Assign.

Annotation: If a file reaches the maximum number of comments, you can make a re-create of the file without copying over any comments.

Add together drawings or images to a notation

Add drawings or images to notes in Docs

In Docs, from the Insert menu, select Image or Cartoon.

Catechumen handwriting to text in OneNote

Convert handwriting to text in Jamboard

  1. In Jamboard, create or open a jam.
  2. On the toolbar, tap Draw "".
  3. Tap Assistive drawing tools and then Handwriting recognition.

For more details, run into Write, draw, and add together notes in a jam.

Create an Outlook task from OneNote

Create a task from Docs

  1. In Docs, highlight the text that you want to make a task. Right-click and select Copy.
  2. In the sidebar at right, click Tasks Tasks.
  3. Click Add a task.
  4. Click Edit details Edit.
  5. Right-click Enter title and paste the text you copied.
  6. Do whatsoever of the following options:
    • Add details about your job.
    • Alter the list this job belongs to.
    • Add a due appointment for your task, which likewise adds the task to Agenda.
    • Add subtasks.
  7. Click the Dorsum pointer "".

Y'all can admission tasks from Docs, Gmail, Calendar, Sheets, or Slides.

Categorize notes with tags

Categorize notes with folders in Drive

  1. In Drive, navigate to where you desire to add together the binder.
  2. Click New"" and then Binder.
  3. Proper noun the folder as a category.
  4. Click Create.
  5. In Docs, salve notes to a category folder.
Search OneNote

Search Drive

Search for Docs notes in Drive

  1. In the Drive search box, enter your search text.
  2. Cull from a suggestion or press Enter to come across all results.
  3. (Optional) To narrow your search, click the Downwardly arrow "" and choose an option. For example, you can narrow the blazon to documents.

*These instructions are primarily web only.


Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other visitor and product names are trademarks of the companies with which they are associated.

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